1.0

General Requirements

2.0

Environmental Policy

3.0

Planning

3.1

Environmental Aspects

3.2

Legal and Other Requirements

3.3

Objectives, Targets, and Programs

4.0

Implementation and Operation

4.1

Resources, Roles, Responsibility, and Authority

4.2

Competence, Awareness, and Training

4.3

Communication

4.4

Documentation

4.5

Document Control

4.6

Operational Control

4.7

Emergency Preparedness and Response

5.0

Checking and Corrective Action

5.1

Monitoring and Measurement

5.2

Compliance Evaluation

5.3

Non-conformances and Corrective & Preventive Action

5.4

Records

5.5

Environmental Management System Reviews

6.0

Management Review

1.0

GENERAL REQUIREMENTS

The Missouri University of Science and Technology(Missouri S&T) maintains an environmental management system (EMS) that meets or exceeds the requirements of ISO 14001, the international environmental management systems standard.
The Scope of the EMS:
The Environmental Management System of the Univeristy of Missouri - Rolla (Missouri S&T) includes educational, research and administrative activities on the Missouri S&T Campus.

2.0

 ENVIRONMENTAL POLICY

Missouri S&T Leadership defined the following Environmental:

• Missouri S&Twill implement measures to conserve energy and raw materials.
• Missouri S&Twill establish continual improvement processes to prevent pollution and ensure compliance with regulatory and other requirements. Missouri S&T will raise awareness among students, faculty staff on the importance of proactive environmental management.
• Missouri S&Twill encourage recycling and implement strategies for continually reducing waste from its activities.

Missouri S&T will ensure that this policy is documented, implemented, maintained and communicated to all employees of Missouri S&T. The policy is available to the public on the Missouri S&T Environmental Management System web site. 

3.0

PLANNING

3.1

Environmental Aspects:

Missouri S&T maintains procedures for identifying environmental aspects of Missouri S&T's activities and for evaluating these aspects to determine those that have or can have a significant impact to the environment. The EMS Coordinator and EMS Management Representative provide this information to Missouri S&T Leadership.

Procedure for Identifying Environmental Aspects

When there is a change or addition to the activities on campus, the EMS Coordinator will assist the departments in identifying the environmental aspects and impacts associated with the new activity.

3.2

Legal and Other Requirements

Missouri S&T Environmental Health and Safety ensures that the most current legal environmental requirements of Missouri S&T's activities are identified, kept current, available, and evaluated for compliance. Legal requirements are identified in relation to the environmental aspects of the University on the EMS Planning Database.

Identification and Access to Legal & Other Requirements
Monitoring and Measuring Procedure

3.3

Objectives, Targets, and Programs

Missouri S&T Leadership sets documented objectives and targets for the University. These objectives and targets support Missouri S&T's Environmental Policy. Missouri S&T considers legal requirements, significant aspects, its technological options, business requirements and views of stakeholders when establishing and reviewing these objectives and targets.

Environmental Objectives and Targets

4.0

IMPLEMENTATION AND OPERATION

4.1

Resources, Roles, Responsibility, and Authority

Missouri S&T has defined, documented and communicated the roles, responsibilities and authorities required to facilitate environmental management. Roles and responsibilities are defined in procedures, the Structure and Responsibility Matrix, and organizational charts.

Missouri S&T Organizational Chart

Structure & Responsibility Matrix

Missouri S&T leadership provides adequate resources essential to the implementation and control of the environmental management system. This includes human, technological and financial resources.

Missouri S&T has appointed a management representative who has defined roles, responsibility, and authority for ensuring the environmental management system requirements are established, implemented and maintained in accordance with ISO 14001. This management representative also reports on the performance of the environmental management system to Missouri S&T Leadership for review and as a basis for improvement of the environmental management system.

Management Representative Announcement

4.2

Competence,Training, and Awareness

Missouri S&T ensures that employees receive appropriate training. Training needs are determined and defined on the document titled "Environmental Training Programs".

General Awareness Trainingis provided to ensure that employees are aware of:

• The importance of conformance to the environmental policy and procedures, and with the requirements of the environmental management system.
• The significant environmental impacts, actual and potential, of their work area, and the environmental benefits of improved personal performance.
• Their roles and responsibilities in achieving conformance to the environmental policy and procedures and with the requirements of the environmental management system, including emergency preparedness and response requirements.
• The potential consequences of departure from specified operating procedures.

Individuals that do not perform tasks associated with significant environmental aspects should be generally aware of Missouri S&T's Environmental Policy, the overall objectives of the environmental management system, and the EMS procedures outlined in Missouri S&T's General Awareness Training Program. Missouri S&T ensures that these employees receive general awareness level training.

Missouri S&T ensures individuals who perform tasks that can cause significant impacts to the environment are competent based on appropriate education, training, and/or experience. Individuals who perform tasks associated with significant environmental aspects should be generally aware of Missouri S&T's Environmental Policy, the overall objectives of the environmental management system, the EMS procedures outlined in Missouri S&T's General Awareness Training Program, and specific requirements and procedures outlined in Missouri S&T's Environmental Health & Safety Manual. Missouri S&T ensures that these employees and those working on the University's behalf receive the appropriate level of training, as outlined in the Environmental Training Programs document.

Environmental Training Programs

General Awareness Training Program

4.3

Communication

Missouri S&T maintains procedures for communicating environmental aspects, Review results, and other information pertaining to the EMS to appropriate interested internal and external interested parties.
Relevant external communication is received, documented and responded to, as provided for in EMS procedures.
Missouri S&T Leadership has considered external communication of significant environmental aspects and has determined that Missouri S&T will make the information available to the public upon request.

Communication Procedure

4.4

Documentation

Missouri S&T maintains this EMS manual to describe the core elements of the EMS and their interactions. Relevant procedures and other documents are identified and linked within this manual.

4.5

Control of Documents

The EMS documents are controlled as described in the EMS procedure for document and data control.

Document Control Procedure

4.6

Operational Control

Missouri S&T's EMS database identifies activities that are associated with the identified significant environmental aspects. Missouri S&T plans these activities including maintenance, to ensure that they are carried out under specified conditions by establishing and maintaining the Environmental Health and Safety Manual to cover situations where their absence could lead to deviations from the environmental policy and the objectives and targets. Operational criteria are stipulated within these documents when needed.
In relation to significant environmental aspects, Missouri S&T communicates requirements and procedures to suppliers and contractors through documented contracts and guidance documents.

4.7

Emergency Preparedness and Response

Environmental Health & Safety assists departments in identifying the potential for accidents and emergency situations on campus. Emergency Response Plans were created for preventing and mitigating the environmental impacts that may be associated with them.
The Emergency Response Plans are tested where practical, reviewed after an occurrence, and revised as required, as defined in the following procedure.

Emergency Preparedness Procedure

5.0

CHECKING AND CORRECTIVE ACTION

5.1

Monitoring and Measurement

Missouri S&T maintains documented procedures to regularly monitor and measure those characteristics that have a significant impact on the environment. These procedures include the recording of information to track performance, relevant operational controls, and conformance with the organization's objective and targets.
The equipment used to monitor these characteristics is identified, calibrated and controlled according to department-specific calibration practices.

5.2

Evaluation of Compliance

Missouri S&T maintains a documented procedure for the periodic evaluation of compliance with relevant environmental legislation and regulations, and other requirements to which the University subscribes.

Monitoring and Measuring Procedure

5.3

Nonconformance and Corrective and Preventive Action

Missouri S&T maintains a system for corrective and preventive action for non-conformances to the requirements of its EMS as provided in the procedure.
EMS non-conformances are submitted to Missouri S&T's EMS Coordinator. The EMS Coordinator contacts the appropriate department(s).
Missouri S&T Departments are responsible for investigating non-conformances, assigning responsibility, and taking timely and effective corrective/preventive actions.
Actions taken to eliminate the causes of the non-conformance are appropriate to the magnitude of the problem and the environmental impact.

Corrective and Preventive Action Procedure

Corrective Action Request Form 

5.4

Control of Records

Missouri S&T identifies records of the EMS within appropriate polices and procedures. These records provide evidence of compliance to this EMS and include training records and the results of reviews.
Missouri S&T environmental records are legible, identified and traceable to the process(es) involved. These records are maintained and filed in a way that they are readily retrievable and protected against damage, deterioration or loss. Retention times are defined by legal and/or Missouri S&T requirements.

5.5

Internal Audits of Environmental Management System

Missouri S&T maintains a program and procedure for periodic internal reviews of the EMS. These reviews verify EMS implementation. Findings from these reviews are addressed through Missouri S&T's corrective and preventive action system. The information from these reviews is reviewed as part of the management review process.
EMS internal reviews are scheduled on the basis of the environmental importance of the activity concerned, and the results of previous reviews. Review procedures include the review scope, frequency, methodologies, and the responsibilities and requirements for conducting reviews and reporting results.

EMS Review Procedure

Internal EMS Review Schedule

Internal Auditing Form

6.0

MANAGEMENT REVIEW

Missouri S&T Leadership holds periodic management reviews with its EMS Advisory Committee. These meetings include a review of the EMS to ensure its continued suitability, adequacy, and effectiveness. The following items are reviewed at least annually:

1. Results of internal reviews
2. Communication(s) from external interested parties, including complaints.
3. The environmental performance of the organization
4. The extent to which objectives and targets have been met
5. Status of corrective and preventive actions
6. Follow-up actions from previous management reviews
7. Changing circumstances, including developements in legal and other requirements related to its environmental aspects
8. Recommendations for improvement

These reviews address the possible need for changes to policy, objectives, and other elements of the EMS based on review of results, changing circumstances and Missouri S&T's commitment to continuous improvement. Records of these reviews are maintained by the Management Representative for a minimum of three years.