Missouri University of Science and Technology, Environmental Management System

Environmental Management
System
1201 State Street
Suite 108, CSF
Rolla, MO 65409
(573) 341-4305
Fax: (573) 341-6077
ems@mst.edu

Structure and Responsibility Matrix

Clause	Title	Areas	Responsibility	Authority
4.2	Environmental Policy	Define environmental policy	Missouri S&T Leadership	Chancellor
4.2	Environmental Policy	Make available to the public	EMS Coordinator	EMS Advisory Committee
4.3.1	Environmental Aspects	Establish & maintain procedures to identify environmental aspects	EMS Coordinator	EMS Advisory Committee
		Complete aspects & impacts survey for each process & sub-process	Missouri S&T Departments	EMS Advisory Committee
		Determine aspects & impacts by process &/or sub-process	Missouri S&T Departments/ EMS Coordinator	EMS Advisory Committee
		Determine significance	EMS Advisory Committee	Missouri S&T Leadership
		Keep information up to date	Missouri S&T Departments/ EMS Coordinator	EMS Advisory Committee
4.3.2	Legal and Other Requirements	Establish & maintain the procedure for identifying legal requirements	EMS Coordinator/EHS	EMS Advisory Committee/ EHS Director
		Identify legal requirements	EHS	EHS Director
		Make legal requirements accessible to campus & keep them up to date	EHS	EHS Director
		Ensure compliance	Missouri S&T Departments/EHS	EHS Director/ Missouri S&T Department Chairs & Directors
4.3.3	Objectives and Targets	Establish objectives & targets	Missouri S&T Leadership	Chancellor
4.4.1	Resources, Roles, Responsibility and Authority	Define roles, responsibility & authority	EMS Advisory Committee	Chancellor/Missouri S&T Leadership
		Communicate roles & responsibility	Missouri S&T Leadership	Chancellor
		Provide resources to implement & control the EMS	Missouri S&T Leadership	Chancellor
		Appoint management representative	Missouri S&T Leadership	Chancellor
4.4.2	Competence, Training & Awareness	Identify training needs	Missouri S&T Departments / EHS	Missouri S&T Department Chairs & Directors
		Develop training	EHS/Missouri S&T Departments	Missouri S&T Department Chairs & Directors
		Provide training	EHS/Missouri S&T Departments	Missouri S&T Department Chairs & Directors
		Ensure individuals whose work can have a significant impact to the environment are trained appropriately	Missouri S&T Departments/EHS	Missouri S&T Department Chairs & Directors
4.4.3	Communication	Establish procedure for internal communication	EMS Coordinator	EMS Advisory Committee
		Establish procedure for communication with external interested parties	EMS Coordinator	EMS Advisory Committee
		Record decision about communicating significant aspects	Missouri S&T Leadership	Chancellor
4.4.4	Environmental Management System Documentation	Create EMS manual and keep it up to date	EMS Coordinator	EMS Advisory Committee
4.4.4	Environmental Management System Documentation	Approve & communicate EMS manual	EMS Coordinator	EMS Advisory Committee
4.4.5	Control of Documents	Establish procedure for controlling EMS documents	EMS Coordinator	EMS Advisory Committee
4.4.5	Control of Documents	Control of department-specific procedures	Missouri S&T Departments	Missouri S&T Department Chairs & Directors
4.4.6	Operational Control	Identify operations that are associated with identified significant environmental aspects	Missouri S&T Departments	Missouri S&T Department Chairs & Directors
		Establish & maintain procedures & operating criteria where their absence can lead to deviations from the policy & the objectives & targets	Missouri S&T Departments/EHS	Missouri S&T Department Chairs & Directors
		Establish & maintain procedure for communicating relevant procedures & requirements to contractors, granting institutions, & visiting researchers	EHS/EMS Coordinator	Missouri S&T Department Chairs & Directors /EMS Advisory Committee
		Implement procedure for communicating relevant procedures & requirements to contractors, granting institutions, & visiting researchers	Missouri S&T Departments	Missouri S&T Department Chairs & Directors

Clause	Title	Areas	Responsibility	Authority
4.4.7	Emergency Preparedness and Response	Identify potential emergencies	Missouri S&T Departments / EHS	Missouri S&T Department Chairs & Directors
		Develop emergency preparedness procedures for each identified potential emergency	EHS/Missouri S&T Departments	Missouri S&T Department Chairs & Directors
		Implement procedure to test emergency preparedness (conduct drills)	EHS / Missouri S&T Departments	EHS/ Missouri S&T Department Chairs & Directors
4.51	Monitoring and Measurement	Establish documented procedures to monitor & measure key characteristics that have a significant impact on the environment	EMS Coordinator	EMS Advisory Committee
		Measure & monitor key characteristics that have a significant impact on the environment	Missouri S&T Departments	Missouri S&T Department Chairs & Directors
		Develop & implement calibration procedures for any instruments used to monitor & measure	Missouri S&T Departments	Missouri S&T Department Chairs & Directors
4.5.2	Evaluation of Compliance	Establish, implement and maintain procedures for periodically evaluating compliance	EMS Coordinator	EMS Advisory Committee
4.5.2	Evaluation of Compliance	Periodic evaluations results will be recorded and kept	EMS Coordinator	EMS Advisory Committee

Clause	Title	Areas	Responsibility	Authority
4.5.3	Nonconformity, Corrective & Preventive Action	Establish & maintain procedures for handling & investigating non-conformances & taking corrective action	EMS Coordinator	EMS Advisory Committee
4.5.3	Nonconformity, Corrective & Preventive Action	Investigate non-conformances & take corrective action	Missouri S&T Departments	Missouri S&T Department Chairs & Directors
4.5.4	Control of Records	Establish & maintain a peocedure for identifying & maintaining EMS records	EMS Coordinator	EMS Advisory Committee
4.5.5	Internal Audits	Oversee internal auditing program	EMS Coordinator	EMS Advisory Committee
4.6	Management Review	Review EMS to ensure continued suitability, adequacy & effectiveness	Missouri S&T Leadership	Chancellor